The European Union (EU) has changed the data protection rules

The European General Data Protection Regulation (GDPR) became law across Europe on 25 May 2018. These new rules apply across the board from public authorities to small and medium-sized businesses.

The GDPR applies to the handling of personal data. Personal data is all data relating to a living individual who can be identified from that data. Think about names, addresses, e-mail addresses, social security numbers, bank account numbers, etc.

Non-compliance could result in fines as much as 4% of your global turnover or € 20 million, whichever is higher – as well as a damaged reputation for your business. Your organisation cannot afford to take risks with the personal data it holds.

Businesses have to implement technical and organisational measures to make sure data is processed securely. This applies to all personal data, whether held electronically or as paper documents.

Do you want to know more about GDPR in general and what it all means? Please download our GDPR whitepaper here.

What to do with your paper documents under GDPR?

In addition to securing your electronic data, you should also include paper documents in your data protection policy.

Documents with data which you don’t need to hold anymore need to be destroyed in a secure manner by shredding.

Documents which you still need to hold must be stored in a way that allows them to be easily traced and located if required.

Sensitive documents need to be stored in locked cabinets and access restricted to a certain number of people within the business.

Don’t forget temporary and home workers – include them in your policy and how they should protect documents and data in their possession.

To learn more about paper data protection, download the brochure here.

How secure is your business data?

Without a robust data protection policy, your company could be leaving itself open to fraud and identity theft, which could be catastrophic to your business’s finances and reputation. Discover how secure your data security is by taking our Data Privacy Health Check – your customised guide to assuring best data protection for your business, employees and customers.

Equip your business for GDPR compliance
Further reading:
  • GDPR and paper documents
  • GDPR data protection when working remotely